Resource Librarian (Senior Planning & Development Specialist)

Join us in shaping Seattle’s streets!

At the Seattle Department of Transportation (SDOT), we don’t just move people—we connect communities, build safer streets, and create a more sustainable city.

With a bold vision for the future, we’re tackling big challenges: making travel safer, cutting carbon emissions, and ensuring reliable, affordable transportation for everyone—no matter who they are or where they live.

Seattle is growing fast, and we’re growing with it. Thanks to a historic voter-approved $1.55 billion investment in transportation in 2024, we’re building sidewalks, fixing bridges, and improving transit connections to keep our city moving.

We’re a team of problem solvers, planners, engineers, communicators, and field crews—bringing purpose-driven work to life. Now, we need passionate, innovative talent like you. Let’s build a Seattle that works for everyone—together!

SDOT is seeking a systems-minded, collaborative, and detail-oriented Resource Librarian (Senior Planning & Development Specialist) to lead the reinvigoration and long-term stewardship of the Capital Project Delivery (CPD) Portfolio’s internal staff Resource Library. This role is central to SDOT’s efforts to streamline project delivery, improve internal accountability, and ensure efficient use of public dollars. 

The Resource Librarian will establish and manage a centralized, intuitive, and well-governed library of tools, templates, trainings, and protocols that support staff across the portfolio throughout the planning, design, and delivery process. This position will lead the development of standard operating procedures, governance structures, and internal policies that promote consistency, reduce duplication, and improve access to critical resources. The role requires strong project management, facilitation, and technical expertise, as well as the ability to advise senior leadership and influence department-wide practices in a highly matrixed environment. 

 You will play a role in: 

• A strategic initiative to modernize our internal project delivery tools and protocols 
• Department-wide efforts to improve capital project delivery efficiency and accountability 
• Creating systems of accountability and compliance 
• A culture of continuous improvement, knowledge sharing, and operational excellence 

• Leads the development, implementation, and ongoing maintenance of a centralized Resource Library for the CPD Portfolio, including tools, templates, training, and internal protocol documents. 
• Conducts a comprehensive audit of existing resources; develops a phased project plan to clean, consolidate, and migrate content to a more intuitive SharePoint structure. 
• Facilitates cross-divisional collaboration to ensure tools and protocols reflect the needs of diverse disciplines, including engineering, planning, design, and environmental review. 
• Establishes and maintains governance structures for the Resource Library, including naming conventions, indexing systems, SME ownership, and update protocols. 
• Advises, develops, and implements internal policies related to knowledge management, document control, shared ownership, and resource accountability. 
• Creates and delivers internal communications strategies to promote awareness, usage, and feedback loops for the Resource Library. 
• Collaborates to develop onboarding and training materials for the Resource Library.  
• Tracks and reports on key performance indicators (KPIs), including document update frequency, usage analytics, and staff engagement metrics. 
• Serves as a technical expert in SharePoint and related Microsoft tools, advising on best practices for document hosting, access, and version control. 
• Facilitates ongoing updates to major guidance documents such as the Project Management Guide and Project Development Guide.
• Supports department goals in promoting diversity and social justice.

Minimum Qualifications:
Education:

• Bachelor’s degree in public administration, public policy, urban planning, business, library and information science, or a related field, or equivalent combination of experience and education.

Experience:

• Three (3) years of experience in planning, program development, or project coordination.

OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.
 
Though not requirements, strong candidates will have some of the following experience or are able to describe comparable experience:

• Experience developing and implementing internal policies, SOPs, or governance frameworks. 
• Familiarity with capital project delivery processes and tools in a public sector or infrastructure context. 
• Ability to analyze and communicate data related to resource usage, document lifecycle, and operational efficiency. 
• Certification as a Project Management Professional (PMP) or equivalent experience managing complex projects or programs. 
• Demonstrated ability to influence senior leadership and drive change without direct authority. 
• Strong written and verbal communication skills, including experience developing internal communications and facilitating collaborative processes. 
• Experience with human-centered design principles and practices.

Your application will not be reviewed if these items are missing or incomplete.

Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:

1. Completed NEOGOV online application.
2. Supplemental questionnaire responses
3. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
4. Current résumé indicating relevant experience and education.

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including a potential background check.
 
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The City’s full salary range for this position is $54.28 - $63.26 hourly.

For more information regarding this recruitment, please contact: Ryan Jones at Ryan.Jones@Seattle.gov. 

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+ people, people with disabilities, veterans and those with diverse life experiences.

Accommodations for people with disabilities are provided on request.

The City is a Drug Free Workplace.